1. Introduction
FFTech ("we", "our", or "us") operates the web application at this domain. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our services, including the Exam Portal, Consistency Tracker, and other tools.
2. Information We Collect
a. Information you provide
- Name and email address (via Google Sign-In)
- Profile picture (from your Google account)
- Exam responses and assessment data
- Project and activity data in the Consistency Tracker
b. Information from Google services
- Google Calendar data: For interviewers who use the interview scheduling feature, we access your Google Calendar to check availability (free/busy status) and create interview events with Google Meet links. We do not read, store, or share the content of your existing calendar events.
- Google account info: Basic profile information (name, email, profile picture) provided by Google OAuth.
c. Automatically collected information
- Browser type and version
- Usage data and analytics (via Google Analytics)
- Exam integrity signals (tab switches, copy/paste events) during assessments
3. How We Use Your Information
- To authenticate you and manage your account
- To administer exams and display results to interviewers
- To schedule interviews by checking interviewer calendar availability and creating calendar events on their behalf
- To send email notifications (exam results, interview invitations, application updates)
- To track your activity in the Consistency Tracker
- To improve our services and user experience
4. Google API Services Usage Disclosure
Our use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements. Specifically:
- We only request access to Google Calendar data that is necessary for the interview scheduling feature.
- Calendar data is used in real-time to display availability and create events — we do not store your calendar data in our databases.
- We do not share Google user data with third parties except as necessary to provide the service (e.g., sending calendar invites through Google's own API).
- We do not use Google user data for advertising purposes.
5. Data Storage and Security
Your data is stored in MongoDB databases with encryption at rest. Authentication tokens are stored in secure, HTTP-only cookies. We use industry-standard security measures to protect your information, but no method of transmission over the internet is 100% secure.
6. Data Sharing
We do not sell your personal information. We may share data:
- With interviewers who created exams you participated in (exam results and integrity data)
- With candidates when an interviewer schedules an interview (interviewer name, meeting link)
- With service providers (Google for authentication and calendar, MongoDB Atlas for data storage)
- As required by law or to protect our rights
7. Data Retention
We retain your account data for as long as your account is active. Exam attempt data is retained for the duration of the hiring process. You may request deletion of your data by contacting us.
8. Your Rights
You have the right to:
- Access the personal data we hold about you
- Request correction of inaccurate data
- Request deletion of your data
- Revoke Google permissions at any time via your Google Account settings
9. Cookies
We use essential cookies for authentication and session management. We also use Google Analytics cookies to understand how our services are used. No advertising cookies are used.
10. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date.